Change in Procedure for AUP, FERPA, and WEB data entry
Principals,
As your campus is receiving the Parent Authorization forms back, in order to reduce the amount of data entry needed, the following changes in procedure have been made.
For students enrolled to be here on the 1st day:
1) If the parent indicated Yes for all choices, no data entry is needed.
2) If the parent indicated No for AUP, enter all choices via the Parent Authorization system (Attendance Secretaries and CIT's know what this is) as soon as possible.
3) If the parent indicated Yes for AUP, but No for any FERPA item or WEB Publishing, enter those anytime between now and September 3 via the Parent Authorization system.
4) Later today, all students that have not already been flagged with a No for AUP will have a Yes for AUP record created in Region 20. That means the majority of students will have a Yes for AUP in the Gradebook, CMS, and the library system until #1 above is done. Teachers and librarians should check AUP status throughout the first two weeks of school to verify no changes in AUP status have been indicated for 1st day students.
For students that enroll AFTER the 1st day:
Data entry for AUP, FERPA, and WEB Publishing needs to be completed as soon as possible after the student enrolls either via the Parent Authorization system or directly into Region 20.
This should greatly reduce the amount of data entry that needs to be done by your staff at this time. Any data entry done up to this point will still be used and you can still have staff do all the data entry if you wish, but now another option is available to you.
This email will be sent to Attendance Secretaries, CIT's, CAT's, and Librarians. If you have designated any other staff to help out with this data entry, please notify them of this change.
Gerri Collier - Director of Information Services
Northside ISD
6632 Bandera Rd
San Antonio, TX 78238
210-397-8581 work
210-336-2436 cell
210-706-8888 fax
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