When Infrastructure Services/Lori Jones signs a Letter of Death (LOD) for Non-Repairable Equipment, it is sent directly to Acquisitions and Project Management. They then research the equipment listed on the letter using the NISD# to see if the equipment was purchased with bond money. If it was and it is something they replace as a standard, Acquisitions and Project Management/Joe McMonagle will sign the letter and it then goes to your campus/principal. If the equipment is going to be replaced, Acquistions and Project Management will process the purchase order for your campus for the replacement equipment. If the equipment is not going to be replaced, the letter to your campus/principal will communicate that information.
If you have any questions or want to check the status of your replacement equipment, you can contact June Rivera-Rivera at 7761.
Will the equipment just show up at our campus and that's how we find out it's being replaced or will someone let us, the CIT, know too? Sometimes our principals will forget to fill us in on these details because they are so busy.
ReplyDeleteIt has been my experience that CITs have had to follow up to make sure this happens. It looks like this means we no longer have to be involved. :o) What is the time line for replacement? Can acquisitions generate an email to the CIT to make them aware that the item has been ordered? We get that they are LOD, but then no other correspondence is made until a teacher tells us they have been without a piece of equipment for months. Just my thoughts! Thanks Dana for all the good info.
ReplyDeleteI am waiting on one now, we did receive a lod letter via email. However, that is the last information we received. Last time this happened, the printer just showed up with no information. It was a cumbersome process as I did not have all the information required by the helpdesk.
ReplyDeleteWhen the equipment is not to be replaced, but instead to go to the warehouse for auction, etc. is there some way we can "schedule" a pick up? We have had things sitting and waiting for pick up for a very long time. If we knew when they were coming, we could have them all out in one area for them to get like at the front of the school, instead of taking up space somewhere else where the space is needed.
ReplyDeleteThis is the first time that this process has been fully explained to us. We have always just gotten the letters of death with absoutely no explaination as to what the process is. I had been under the impression that we had to start the whole process when we got the letter of death.
ReplyDeleteI hope this is a change & not a restatement of what the policy has always been... my experience with this process last year was that our computer lab projector died, got a LOD, but then was stuck in the research process for over 3 months. I had to keep following up on it & forward previous emails for someone to finally discover it was supposed to be replaced with bond funds. Once that was figured out on their end, it didn't take long to get a new projector for the lab. Fortunately, I had a backup projector to use in the meantime, but that process was not smooth, nor quick.
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